Site Requirements and Deployment
A structured path from kickoff to care delivery
Overview
A successful OneRoom installation in a medical setting requires careful planning to ensure the environment meets necessary health, safety, and operational standards. Prioritizing accessibility, hygiene, and compliance with relevant regulations supports patient care and staff efficiency.
This page provides a high-level overview of what to expect from kickoff through go-live and ongoing support.
Deployment Overview
Kickoff and alignment: Role alignment across clinical, IT, and operations teams, with shared goals, success metrics, and site readiness confirmation.
Site preparation: Validation of power, HVAC, and network connectivity, along with coordination of installation logistics.
Installation and configuration: On-site equipment installation, system calibration, and workflow configuration aligned to local operations.
Training and validation: Staff training, workflow walkthroughs, mock patient encounters, and quality assurance testing.
Go-live: Launch for patient care with performance monitoring and active support.
Site Requirements
Most existing exam rooms already meet OneRoom requirements. During onboarding, our team validates readiness and coordinates directly with facilities and IT teams. Location must have a clear access for installation team.
CareRoom Technical Specifications
CareRoom
Location
Room dimensions
10’ x 10’ Preferred
8’ x 9’ Minimum
Devices
CareWall
Technician Hub¹
Technician Tablet
6’ 8” W x 7’ 5” T x 6” D
2’ 4” W x 2’ 7” T x 1’ 3” D
-
Furniture
Patient chair
Adjustable rolling Medical Assistant stool
Guest seating bench (optional)
2’ 8” W x 3’ 11” T x 2’ 8” D
1’ 6” W x 2’ T x 1’ 6” D
Custom
HVAC
Dedicated HVAC zone
Electrical
20 amp (dedicated circuit)
Behind CareWall
Internet
Dedicated internet hard line
¹ Integrated medical devices may vary based on purchase configuration
Provider Hub
Location
Room dimensions
Provider must be 5’ away from Provider Hub
Devices
Provider Hub
Provider Laptop or Tablet (optional)
Wireless keyboard and mouse
XX W x XX T x XX D
-
-
Electrical outlet
20 amp (common circuit)
Internet
Internet hard line
Implementation timeline
Installation (120 Days)
Phase 1: Kickoff
Introductions and role alignment across clinical, IT, and operations teams
Review of goals, success metrics, and deployment scope
CareRoom selection and site readiness review
Phase 2: Preparation
Power, HVAC, and network connectivity checks
Room clearance and facilities coordination
Finalization of installation logistics and scheduling
Phase 3: Installation
On-site equipment installation
System calibration and configuration
Network testing and quality validation
Week 1: Configuration
Configuration of visit types and scheduling pathways
Clinical workflow alignment with local operations
Documentation and reporting setup
Post Installation (30-60 Days)
Weeks 2–3: Clinical Training
Training for front desk, support, and clinical staff
Workflow walkthroughs and role-based enablement
Mock patient encounters and readiness validation
Week 4: Quality assurance
Full system QA and functional validation
Connectivity and performance testing
Final approvals and go-live readiness checks
Week 5: Go-live
Launch of OneRoom for patient encounters
Performance monitoring begins
Go-live support and issue triage
Ongoing support and success
Deployment does not end at go-live. OneRoom provides ongoing technical, clinical, and operational support to ensure long-term success.
Dedicated implementation and go-live support
Real-time system monitoring and technical support
Clinical and operational optimization, including scheduling and throughput support